Other official information and services: www.belgium.be Be Favicon

Private & Cookie Policy – Registration Form

THE IMPORTANCE OF DATA PROTECTION

TMAB BUSINESS EVENTS NV sets great store by ensuring that the data that it processes are granted the correct level of protection, especially personal data. TMAB BUSINESS EVENTS NV would like to use this privacy statement to strategically lay down the ways in which data are protected, the responsibilities that are assigned in this regard and the priorities that TMAB BUSINESS EVENTS NV has determined concerning data protection.

SCOPE OF THIS PRIVACY POLICY

This privacy statement applies to the entire lifespan of information within TMAB BUSINESS EVENTS NV websites, from obtaining information to final deletion of information within the organisation.

Additional guidelines or procedures can be established for specific areas or processes (for instance research or questionnaires) within TMAB BUSINESS EVENTS NV that provide a detailed explanation of the measures that are being taken in order to achieve the desired level of data protection.

As ICT suppliers play an important role in setting up the ICT environment for processing data, the privacy statement also stipulates the policy principles for this.

WHICH PERSONAL DATA DO WE COLLECT?

We collect various types of personal data:

  • Personal data that you provide us with via web forms: for example, your name, email address and telephone number when you use our contact form;
  • Personal data that we obtain as a result of you using the websites:
    • Log file information: we keep the following data in server logs, amongst other data:
      • IP address;
      • Browser information;
      • The external web page from which you visited us;
      • The pages that you have visited on our websites;
      • The time at which the pages were visited and how long they were visited for.
    • Device details: we can keep track of which device you use to visit our websites;
    • Cookies: we use cookies to identify our visitors and we need to do so in order to obtain visitor statistics. For more   information regarding cookies, please refer to our cookie policy.

WHAT DO WE USE THE PERSONAL DATA FOR?

We use the personal data that we collect in order to provide the correct service and to maintain, protect and improve it. Your personal data are only retained for as long as this is required to fulfil the objective for which we have collected these. When your personal data is no longer needed, we will remove it.

We can use your personal data to inform you and communicate with you:

  • Primarily to give feedback when you have submitted a question via the contact form;
  • When issuing our newsletters and magazines if you have subscribed to these.

We only share your personal data:

  • With your consent: we only share your personal data with companies other than TMAB BUSINESS EVENTS NV providing that you have consented to this. Be aware that when you click on a social media button, the privacy policy of this provider applies;
  • For legal reasons: it may be the case that we need to share your personal data in order to comply with a statutory obligation;
  • With parties that process personal data for us: these parties may only process personal data by order of TMAB BUSINESS EVENTS NV. Processing of this type is laid down in a processing agreement concluded between TMAB BUSINESS EVENTS NV and this party.

WHAT DO WE DO TO PROTECT YOUR PERSONAL DATA?

In particular, TMAB BUSINESS EVENTS NV takes all reasonable measures to ensure that the data of website users and the personal data that they make available are protected against:

  • loss: data are no longer available;
  • leaks: data falling into the wrong hands;
  • errors: data are not correct; for example, obsolete or incomplete;
  • not accessible: data are not accessible when required;
  • wrongful access: viewed by persons who are not authorised to do so;
  • the inability to establish who viewed, amended or deleted the data;
  • processing that is not in line with legislation, guidelines and standards.

YOUR RIGHTS

You can ask us (free of charge):

  • Which data we have about you;
  • What the aim is of specific processing;
  • Who processes your personal data.

You have the right (free of charge):

  • To have a copy of your personal data that we process for a particular purpose;
  • To submit a request that your data be deleted;
  • To ask us to no longer process your personal data (if you have a valid and legal reason for this).

TMAB BUSINESS EVENTS NV will never process personal data relating to political or religious preferences or beliefs, race, or any other data relating to your health or sexuality.

CONTACT INFORMATION

If you have any further questions regarding the processing of personal data. If you would like to submit a request to amend, view, delete or report a databreach of your data. Please send an email to info@tmab.be
We kindly request proof of identity and we will process your request within 30 days of receipt of your email.

POLICY PRINCIPLES FOR DATA PROTECTION

TMAB BUSINESS EVENTS NV, both in its role as a controller and processor:

  • Is transparent regarding the personal data that it processes and the processing purpose, both to those involved, the clients and the supervisors. The communication is honest, easily accessible and comprehensible. The transparency principle also applies when personal data are being exchanged.
     
  • Only processes the data that are relevant to the execution of its tasks. Each task where personal data are processed is justifiable. This is also evaluated in the event of a new processing purpose, if necessary based on a data protection impact assessment.
     
  • Only processes the personal data that are strictly necessary to carry out its activities. As a result, identifying factors that form part of the personal data will be kept to a minimum.
     
  • Assesses the integrity of personal data during the entire processing cycle.
     
  • Does not store data for longer than is necessary. The necessity is checked against statutory obligations and the rights and freedoms of those affected.
     
  • Prevents infringements that ensue as a result of processing personal data. Information security, data protection by design and privacy-friendly standard settings are useful resources here. If an infringement occurs, reporting is carried out in this regard in line with relevant legislation in this area.
     
  • Is able to implement all of the valid rights of anyone affected, such as the right to access, copy and even delete data.
     
  • Actively checks that the rights and freedoms of the person affected are safeguarded when processing personal data for a particular purpose.
     
  • Processes data in line with the rights and freedoms that apply in the European Economic Area and checks that these apply when data is exchanged outside the EEA.
     
  • Can demonstrate that it complies with all policy objectives, in accordance with the statutory provisions. This accountability is monitored by means of internal supervision and control and can be achieved in accordance with the legally applicable principles.

This policy applies across TMAB BUSINESS EVENTS NV:

  • The head office and TMAB BUSINESS EVENTS NV’s other registered offices;
  • All TMAB BUSINESS EVENTS NV employees, and external parties who work within TMAB BUSINESS EVENTS NV on a fixed or non-fixed contract;
  • All company resources and information processing systems that TMAB BUSINESS EVENTS NV manages and systems that external employees manage for the purpose of information processing for TMAB BUSINESS EVENTS NV such as databases, information irrespective of the carrier, networks, data centres, etc.;
  • All processing activities, both as a controller and processor.

Cookie Policy

This Cookie Statement was most recently modified and revised on 25 June 2019.

The use of cookies by TMAB BUSINESS EVENTS NV forms part of the general policy of TMAB BUSINESS EVENTS NV regarding the protection of your privacy and the processing of your personal data. Further information in this regard and an overview of your rights in connection with this can be found in the privacy policy.

1. WHAT ARE COOKIES?

“Cookies” are small data files that are temporarily or permanently stored on your computer or device by a website’s server via the browser. The cookies contain a unique code that allows your browser to be recognised during your visit to this website (this is a “session” cookie) or even during later visits or later use (this is a “permanent” cookie).

Cookies make it possible to simplify the use of the website, use the full website and personalise your use.

2. WHY DO WE USE COOKIES?

The TMAB BUSINESS EVENTS NV websites use different types of cookies:

2.1 Strictly necessary & functional cookies

These cookies are essential for visiting the websites and for being able to use specific parts of these. For example, these cookies allow you to navigate between the different parts of the websites, or to complete forms. These cookies are created when you submit a form, log in or communicate with the websites in a manner other than clicking on a hyperlink.

Functional cookies are the cookies that make it easier for the websites to function, make them more pleasant for you and ensure that you receive a more personalised experience when surfing the web. These include, for example, the cookies that remember your language preference, as well as the cookies that keep track of whether you have already been asked to take part in a survey so that you are not constantly presented with the same survey.

2.2 Analytical cookies

These are cookies that aim to gather information regarding the way in which visitors use the websites, such as information regarding the pages visited or the number of error messages received, with the aim of analysing and optimising use of the websites.

3. WHICH COOKIES DO WE USE?

You can find an overview of the cookies used by TMAB BUSINESS EVENTS NV and third-party service providers below. This overview of cookies was most recently revised on the date stated above in this Cookie policy. Future cookies that are used on the websites will, where necessary, be added to the following overview.

3.1 Strictly necessary & functional cookies

The First-Party Cookies, namely the cookies that are placed by TMAB BUSINESS EVENTS NV itself, are as follows:

· cookie-agreed: this cookie is required in order to keep track of whether we are permitted to place additional cookies on your device.
[storage period: 2 weeks without an agreement – 2 years with an agreement]

· cookie-changed-yymmdd: When we update our cookie policy we need this cookie to ask for your consent again.
[storage period: 2 years]

· language: saves your language choice.
[storage period: 2 years]

· has_js: this cookie looks to see whether you have JavaScript.
[storage period: for the duration of the session]

· TSxxxxxxxx: Safety checks to ensure that cookies are being used correctly between your device and our server.

3.2 Analytical cookies

We use Google Analytics cookies on this website, namely:

· _ga, _gid: User visits to TMAB BUSINESS EVENTS NV.be are measured via Google Universal Analytics in order to optimise the information offered on TMAB BUSINESS EVENTS NV.be. Google Analytics is set up in such a way that the IP address is not processed (only if you have not agreed to the use of optional cookies) and no details are shared.
[storage period: 2 years]

Only once you have consented to the use of optional cookies will hubspot cookies be activated:

· Hubspotutk, __hssc, __hssrc, __hstc: Your browsing behaviour is logged via Hubspot in order to better adapt our websites and information to the visitors we receive.
[storage period: 10 years]

· _hjIncludedInSample: We use Hotjar cookies to analyze information on your surfing behavior and computer mouse movements. Please consult the Hotjar cookie policy;for more information on these cookies.

· To monitor our ads and conversions from Linked-In we use the LinkedIn Insight tag.

4. MANAGING OR DELETING COOKIES

If you decide you would prefer not to be recognised, you can delete cookies from your computer’s hard drive via your internet browser, block these or choose to receive a warning before cookies are stored.

If you would prefer cookies not to have access to your computer, an option to switch these cookies off can be found in all standard browsers. This may mean that you will not be able to use some services on the website.

In order to switch these options on, you will need to read your browser’s documentation.

If you would like to know more about cookies, visit the website www.allaboutcookies.org. This website provides additional information regarding cookies, explains in detail how you can delete the cookies you find and shows you how to allow your trusted websites to store cookies on your computer.